top of page

Privacy Policy

A legal disclaimer

​

Last Updated: 9th July 2025

This Privacy Policy explains how BHWC ("we", "us", "our") collects, uses, stores, and protects your personal information when you visit our website or book a place at one of our fundraising events.

We are committed to protecting your privacy and handling your data transparently and securely, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

BHWC (Bicester Hunt with Whaddon Chase) is a not-for-profit organisation that organises community fundraising events. Our website is hosted on the Wix platform.

If you have any questions about this policy, please contact us:
📧 bhwcfundraising@gmail.com
📞 07512025658

2. What Information We Collect

When you use our website or register for an event, we may collect the following personal information:

  • Full name

  • Email address

  • Phone number

  • Billing or payment details (via secure payment providers)

  • Emergency contact details (where relevant)

  • Any medical or access information you voluntarily provide for safety purposes

  • IP address and browsing behaviour (via cookies and analytics)

We do not knowingly collect personal data from children under 13 years old without parental consent.

3. How We Collect Your Data

We collect your data when you:

  • Fill in forms or book an event through our website

  • Subscribe to our email communications

  • Contact us via email or phone

  • Use or browse our website (cookies and tracking tools)

4. Why We Collect Your Data

We use your data to:

  • Process and manage your event bookings

  • Communicate important event information or updates

  • Respond to your queries and provide support

  • Maintain safety and emergency contact procedures at events

  • Improve our website performance and user experience

  • Comply with our legal obligations

5. How Your Data is Stored

Your data is securely stored on Wix’s GDPR-compliant servers, and only accessible to BHWC organisers with a legitimate need to access it.

We will retain your personal information only for as long as necessary to fulfil the purposes for which we collected it, including for legal or tax requirements. Once no longer needed, your data will be securely deleted.

6. Sharing Your Data

We do not sell or share your personal data with third parties for marketing.

We may share limited data with:

  • Emergency medical services or veterinary professionals in the case of an incident

  • Payment processors (e.g., Stripe or PayPal) who handle your booking securely

  • IT service providers who help us run the website (under strict confidentiality agreements)

  • Law enforcement or regulatory bodies where legally required

7. Your Rights

Under data protection laws, you have the right to:

  • Access the personal data we hold about you

  • Correct inaccurate or incomplete data

  • Request deletion of your data (subject to legal obligations)

  • Withdraw consent to use of your data (e.g., marketing emails)

  • Complain to the Information Commissioner’s Office (ICO) if you believe we’ve misused your data

To exercise any of these rights, please contact us using the details above.

8. Cookies

Our website uses cookies to improve your browsing experience and understand how visitors interact with our site.

You can manage your cookie preferences through your browser settings.

9. External Links

Our site may contain links to external websites. We are not responsible for the content or privacy practices of other sites. Please review their privacy policies separately.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. Continued use of our website means you accept the revised policy.

bottom of page